Exclusive luxury 5 star hotel, located in a historical city landmark, is looking for an ADMINISTRATIVE CLERK.

Description of the Hotel:
 

As an important member of the Administration Team, the ADMINISTRATIVE CLERK will be responsible for coordinating administrative duties. The role will be responsible to ensure that the operational functions are carried out accordingly. 

 

Essential Functions :

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A) Accounts Payable:

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• Review and verify invoices and check requests.

• Investigate invoice items or prices.

• sort, code and match invoices.

• Arrange invoices up for payment.

• Maintaining the up-to-date invoices in the system (Meta).

• Prepare and process electronic transfers and payments.

• Post transactions to journals, ledgers and other records.

• reconcile accounts payable transactions.

• Prepare analysis of accounts.

• Monitor accounts to ensure payments are up to date.

• Research and resolve invoice discrepancies and issues.

• Maintain vendor files.

• Correspond with vendors and respond to inquiries.

• Produce monthly reports.

• Assist with month end closing.

• Provide supporting documentation for audits.

• Maintain accurate historical records.

• Maintain confidentiality of organizational information.

 

B) Purchasing:

 

• To buy materials of the right quality, in the right quantity, at the right price, at the right time, and from the right source.

•  To ensure that all jobs assigned are properly handled according to Hotel Standard  Operation Procedures requirements.

• To maintain purchasing data.

• To maintain the adequate quality of material purchased.

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C) HR Administration:

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• Assist in overseeing, administering and communicating pertinent information regarding all Human Resources administrative functions

 

Qualifications and Expertise: 

 

• At least 2 years of experience working in a similar role.

• Certificate in Administration would be an advantage.

• Displays emotional maturity and sensitivity in dealing with others.

• Operates with integrity and objectivity at all times.

• Organized and demonstrates good planning skills.

• Proactive to address and resolve issues.

• Team Player.

• Ability to work in a fast-paced work environment.

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Starting Date:  April 2023

Benefits:
- Competitive Salary 

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Instructions to apply for this position:

1) Apply for the job position completing the Video Interview and enclosing your resume.
2) Our team will evaluate your interview and profile, and we will coordinate a second stage with the selected candidates.

Looking forward to receive your application.